Simplifying Travel and Entertainment Expenses with a Multi-Card
Simplifying Travel and Entertainment Expenses with a Multi-Card
Bridget’s desk was buried under a mountain of paper. Expense reports from last month's sales conference sat in one pile. A stack of receipts waiting to be matched to credit card statements occupied another. Her email inbox flashed with urgent messages: three employees needed reimbursements before their credit card bills were due. Meanwhile, the CFO needed a breakdown of travel spend by department… yesterday.
"There has to be a better way," Bridget thought, taking another sip of her now-cold coffee.
For finance teams drowning in expense paperwork, a Multi-Card offers the lifeline Bridget desperately needs.
What Is a Multi-Card & How It Helps Organizations
A Multi-Card provides each employee with a corporate card while letting your finance team manage everything centrally.
Because the cards integrate seamlessly with digital expense-tracking tools, you’ll track spending as it happens. Policies enforce themselves automatically, eliminating manual oversight. It all comes together in a single, efficient process.
This approach offers businesses several advantages:
Fewer delays tracking missing receipts
Real-time insights into expenses
Automatic enforcement of your spending rules
Decreased paperwork for the entire organization
Let's explore the specific benefits that make a Multi-Card so valuable for organizations looking to transform their expense management.
Top Multi-Card Benefits That Matter Most
Real-Time Visibility and Spending Control
A Multi-Card shows what's happening with company money right now. When someone pays for a client dinner or books a flight, managers see it instantly. No more waiting weeks for expense reports.
This quick view helps catch problems early. If someone books a luxury hotel that costs too much, the company will know before they even check in.
Organizations can also set limits on each card:
Daily spending limits based on role or seniority
Restrictions on merchant types (e.g., no alcohol purchases)
Time-of-day or location-based purchase permissions for increased security
The control goes deeper than just setting limits. Companies can create different card profiles for different roles. The sales team might need higher restaurant limits for client meetings, while thehe IT team might need access to technology vendors. With a Multi-Card, permissions can be customized without creating extra administrative work.
Simplified Expense Reporting and Reconciliation
With a Multi-Card, manual expense reports become obsolete. The system sorts transactions on its own. Employees snap photos of receipts with their phones. The system matches them to the right charges.
Travelers won't need to save paper receipts or rush to file reports after trips. The finance team will process expenses faster with fewer mistakes.
For example: A typical sales team might submit dozens of expense reports every month, requiring hours of tedious review. After adopting a Multi-Card, this workload shrinks, letting finance teams focus on strategic tasks like analyzing spending trends instead of fixing mistakes.
The reconciliation process becomes much smoother too. When month-end closing arrives, there's no scramble to track down missing expense reports. All transactions are already in the system, categorized correctly, with digital receipts attached.
Policy Compliance Made Easy
Employees shouldn't need to memorize complex spending rules. A Multi-Card automatically applies these rules to each transaction.
If someone tries to buy something against policy, the card can simply decline. Or the system can flag the purchase for review while still letting it go through.
This keeps spending in line without frustrating travelers who need to focus on their work, not expense policies.
The system can also help with tax compliance by automatically flagging expenses that need special documentation, like business meals or entertainment. This reduces the risk of audit issues later.
Time Savings That Add Up
Everyone saves time with a Multi-Card:
For Travelers | For the Finance Team |
No more manual expense reports Quick, easy digital receipt capture No need to pay out-of-pocket Faster reimbursements, less stress | Instant, accurate expense categorization Simple digital approvals — no chasing paperwork Effortless reconciliation at month-end Clear, insightful spending reports |
Those extra hours each month quickly add up, freeing your employees to focus on impactful tasks rather than tedious paperwork.
Plus, consider the improved employee experience. When business travelers don't have to front their own money or spend hours on expense reports, job satisfaction improves. For companies with frequent travelers, this can be a meaningful benefit.
Implementation and Best Practices
Setting up a Multi-Card is straightforward. Most systems work with common accounting software and travel booking tools. This creates one connected system for all travel expenses.
Try these tips for a smooth rollout:
Test with a small group of frequent travelers first
Keep card use guidelines short and clear
Show employees how they'll benefit (less paperwork, faster repayment)
Offer quick training in different formats (videos, simple guides)
The integration capabilities are worth special attention. Look for a Multi-Card that connects with current systems. Good integration means less manual work and fewer errors. This might include ERP systems, travel booking platforms, or accounting software.
For example, Corpay integrates with hundreds of ERP systems.
Take the Next Step
A Multi-Card makes T&E expense management simpler for everyone. Organizations gain better visibility and control. Finance teams get cleaner data and faster processing. Travelers spend less time on paperwork.
The Corpay Multi-Card Mastercard® delivers these benefits with top-notch security and support. Our platform is built specifically to address the complex needs of modern businesses.
Ready to escape the expense paperwork maze? Request a demo of the Corpay Multi-Card Mastercard today and start reclaiming your team’s valuable time immediately.